How to Apply for Arts Exchange Program

Are you unsure of who does what in the exchange process? Please see bottom of this page.

Step 1: Determine when and where you will study overseas

Which semester/s do you want to spend overseas? Where do you want to go? What units are you going to study? You will need to investigate what other universities are offering to find the best overseas study program for you.

Start by reading the Monash Abroad Exchange website and attend a Monash Abroad information session.

It is recommended that you also attend a Monash Abroad Open Advising Session. These sessions give you a chance to speak with a Monash Abroad Global Officer, a Monash student who has previously studied overseas.  These sessions are run every week day from 1pm – 2pm. You must book into these sessions via the Monash Abroad booking system through your portal.

Step 2: Download application form

You can download the Monash Abroad Application Form from the ‘How to Apply’ page on the Monash Abroad Exchange website.

Step 3: Obtain course advice

The Faculty of Arts requires all students planning to study overseas to obtain course advice. You must submit your course advice meeting notes with your study plan application to the Faculty.

The Arts Course Adviser will check your course progression and note which units you could study overseas.

If necessary, the Adviser can discuss your proposed overseas unit selection with you. Prior to booking an appointment, please ensure you have researched the types of program and units you would like to study overseas.

For appointment details visit Monash Arts Course Advice.

Step 4: Gain departmental unit approval (if required)

If you are studying a language major or minor, a Psychology major or minor, a Music degree or a Masters degree, you must obtain additional approval for the relevant units you propose to study overseas.

A nominated academic staff member from the department, school, centre or area of study of your proposed unit/s will assess the unit for its relevance to your major/minor or degree.

You must obtain departmental approvals on your study plan prior to submitting your study plan application to the Faculty of Arts.

Step 5: Submit your study plan to the Faculty of Arts

Once you have determined when and where you wish to study, and obtained departmental approvals (if required), you must submit your study plan application to the Faculty of Arts.

You can either submit a printed copy to the Arts Student Services on your home campus


you can submit a scanned copy by email to

Please do not submit any other part of your Monash Abroad Application besides,

  1. the Exchange and Study Abroad Application Coversheet. All students must fill in the form, whether for electronic or hard copy submission.
  2. the Personal information page of the Monash Abroad Application Form (p 5)
  3. the Proposed Study Plan page of the Monash Abroad Application Form (p 6)
  4. Relevant first preference host university unit outlines, including:
    1. Unit synopsis and learning outcomes,
    2. Host university credit points for each unit (ie. 7.5ECTS or 20UCUs),
    3. Information on assessments,
    4. and number of contact hours
  5. and your Arts course advice notes.

If you are enrolled in a double degree program, you must obtain approval from both of your faculties on your study plan. You must submit a copy of your study plan application into both faculties by the deadline.

Your study plan application will be assessed by the Arts Exchange Coordinator for the Faculty of Arts.

Unit outlines

Most of the unit outlines for our partner universities are found online. To consider the environment, please do not print off your units outlines and reading lists (they are often very long). 

Please provide your unit outlines in an email by attaching the direct URLs to your host university unit outlines OR attach PDF documents of these outlines.

  • You must send these from your Monash student email address.
  • We recommend the heading: “Your name, your student ID, Semester X exchange unit outlines”
  • The Faculty will NOT accepted photos of application pages nor poorly scanned documents (ie. too dark, too light, page borders cut off, blurry).


Step 6: Wait to receive an email notification from Arts

Once your study plan application has been assessed by the Coordinator, you will be advised via your Monash student email of the outcome.

If you are successful, you will be asked to collect your approved study plan from the Arts Student Services of your home campus OR you can be sent a scanned copy by email (if elected).

Step 7: Submit application to Monash Abroad

Finally, you must submit your completed Monash Abroad Application to Monash Abroad for further processing by the appropriate deadline.

Monash Abroad is located at:

Campus Centre, Clayton Campus
Level 1 (above the bookshop)
21 Chancellors Walk
Monash University, 
Victoria, 3800 Australia
Phone: +613 9905 1551
Fax: +61 3 9905 8334
Opening Hours: Mon – Fri 10am – 4pm
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