The Faculty of Arts and Monash Graduate Education are committed to helping graduate research students to make the most interesting opportunities and celebrate your success as you complete your research. Numerous of funding schemes are available to support your candidature.
|Masters by Research
|Monash Graduate Education Travel Grant||$1,175||$1,175|
|Faculty of Arts Travel Grant||$940||$940|
|Faculty of Arts Top-up Travel Grant||$700||$700|
|Faculty of Arts Graduate Research Funding||$4,000||$2,000|
|Total research support available to graduate research students||$6,815||$4,815|
At some point in your graduate research candidature, you will almost certainly be given the chance to meet with experts and leading thinkers in your field. Students can apply to study away from the University in order to interact and engage with such experts, undertake data collection, attend conferences, pursue research in archives, undertake field trips, surveys and interviews and to access equipment and/or resources not available at Monash University.
Before Booking Travel
- Discuss intentions to travel away from Monash University with your supervisor
- Check Department of Foreign Affairs & Trade (DFAT) travel advisories for international travel
- Speak with your Program Administrator about the application process
- All applications must be lodged at least 4 weeks in advance of the expected travel date. Retrospective applications will not be considered by Monash Graduate Education.
How to Book Travel
- Graduate research students are encouraged to make international travel bookings through one of Monash University’s two preferred travel management companies (Campus Travel or Voyager).
- Complete a hard copy Staff/HDR International Travel Plan (international travel only) and attach it with your Study Away/Travel Grant application when you submit it to your Program Administrator.
- Print the travel insurance emergency ecard (international travel only) – All Monash staff and graduate research students are automatically covered by the Monash University general insurance policy for up to 365 days when travelling on Monash approved activity by the University’s travel insurance policy with Accident Health Insurance (AHI).
- Complete a Study Away/Travel Grant form
- Travel Grant
The travel grant assists with travelling expenses of graduate research students who are on approved study away from the University. Travel expenses include airfares and train fares but do not include items such as visas, travel insurance, conference registration or accommodation.
- Study Away
Graduate Research students are required to obtain permission to “Study Away” when travelling interstate for longer than six (6) weeks OR overseas for their research or university work.
- Email the Monash Study Away/Travel Grant application to your Program Administrator
- Please ensure that you and your supervisor have signed all forms and attached required supporting documents before submitting them to your Program administrator
- Supporting documentation includes conference registration, evidence of acceptance of conference presentation, acceptance to work in an overseas archive etc. The forms will then be endorsed and signed by the Program Director and the Faculty of Arts Associate Dean Graduate Research, before being submitted to Monash Graduate Education.
Sometimes graduate research students may find that they are unable to embark on fieldwork overseas or attend international conferences because funding from the University will not adequately cover their costs. In these situations, the Faculty of Arts consequently can provide funding additional to the Monash Graduate Education Travel Grant scheme.
What is funded?
Arts students who are successful in obtaining a MGE travel grant will automatically be granted a Faculty of Arts $700 top up grant. The reimbursement process for the Arts Top Up grant is consistent with that of the MGE travel grant, students are to follow the instructions included in the correspondence from MGE. The $700 top up grant is available only once during candidature.
Common funding approvals include, but are not limited to, airfares, conference registrations, accommodation expenses while on approved study away, hire of special equipment for research, access to archives and visa costs.
Common funding exclusions include, but are not limited to, passport renewals, and expenses incurred not concurrent with the MGE travel grant scheme.
The Faculty of Arts provides reimbursement to graduate research students to offset the reasonable costs that may be incurred in implementing the research design or disseminating the findings of a student’s research. Funding is intended to support research-related expenditure, and otherwise not available through Monash Graduate Education.
What is funded?
Applications for reimbursement can be made at any time during candidature:
- Masters students can apply for up to a maximum of $2,000 during candidature (i.e. 2 years full-time equivalent)
- Doctoral students can apply for up to a maximum of $4,000 during candidature (i.e. 4 years full-time equivalent)
Common funding approvals include, but are not limited to, conference registrations, publications, accommodation expenses while on approved study away, thesis proof reading and printing, performance expenses, consumable items related to your research (e.g. Postage, business cards, participant incentives etc).
Common funding exclusions include, but are not limited to, IT equipment (e.g. Laptops, computers, iPads etc), journal subscriptions and passport renewals.
Finance guidelines for student reimbursement
Expenditure incurred by students for the approved research activities will be reimbursed where appropriate supporting documents have been provided.
To claim reimbursement:
Complete all of and sign the attached Reimbursement Claim Form.
A) Attach the supporting documents as proof of payments. Acceptable documents are:
- An electronic copy of the tax invoice/receipt, stating “Tax Invoice”, including an ABN (for expenses in Australia). EFTPOS receipts can only be accepted for expenses less than $82.50 (including GST).
- The tax invoice must show proof the expense has been paid by either:
- The invoice has a paid balance owing of $0 or/
- If paid by cash, shows the amount paid, cash given, and change received or/
- Shows the payment method ie/ paid by Visa Card XXXX XXXX 123 or/
- A copy of the EFTPOS receipt with the invoice, a copy of your bank statement.
B) If you do not have any of the supporting documents as above, please complete the statutory declaration form attached stating that you have incurred the expenses.
If your total claim is under $100, you can declare the total.
If your total claim is over $100 you must list each expense you have paid and the total.
Ensure your statutory declaration form is signed by the authorised witness listed at the bottom of the form.
If you do not provide the above documents (A or B), your claim cannot be processed.
Reimbursements NOT permitted:
- Expenses that were paid by the student’s family member or friends
- Claims made more than 12 months after the date the expense was incurred, unless evidence of exceptional circumstances is provided and approved by the Associate Dean Graduate School or Program Director;
- For purchases of goods and/or services from University staff or their family members;
- For fines incurred by students to the University – fines incurred are the responsibility of the person who has incurred the fine;
- University parking permits.
- Purchase of IT equipment over $300 (lap tops, iPads, computers).
Reimbursement for gift vouchers
Reimbursement for gift vouchers requires supporting documentation in addition to the above. A register of the recipients is required, listing the names and/or signatures of those who received gift vouchers.
Please allow a minimum processing time of 10 business days from the date of submission for your payment to be received.
All claims should be forwarded to: firstname.lastname@example.org