Student international study enrolment and assessment procedures

Parent Policy

Student International Travel for Study Policy

Definitions

Exchange program: Semester/year-long program at a Monash partner institution. Students enrol into Arts Exchange units using AEH-coded units.

Intercampus exchange program: Semester/year-long program at Monash Malaysia or Monash South Africa, enrolled into Malaysia or South Africa units.

International Internships: For-credit internship programs taking place overseas (including Prato and LLCL internships). Students enrol into ATS-coded units.

International Study Program (ISP): Faculty-led overseas program–including Arts in Prato programs, study tours, international field studies, and conferences. Students enrol into ATS- or APG-coded units.

Outbound Student Programs: Team within the Faculty of Arts that coordinators undergraduate and postgraduate overseas study.

Overseas study (international programs, outbound programs): Generic term for credit-bearing programs that take place internationally.

Program provider: Company or organisation that specialises in organising and running overseas programs, including travel service providers (e.g.: CISaustralia, ASA Cultural Tours).

Study Abroad: Semester/year-long or short-term program at an institution that is not a partner institution with Monash, or a for-credit program run by a program provider. Students enrol into Arts study abroad programs using ASA-coded units.

Index

A. Outbound students: study plan approval

B. Inbound students: study plan approval

C. Unit enrolment and naming conventions

D. Arts exchange units

E. Intercampus exchange


A. Outbound students: study plan approval

  1. Students enrolled in courses with the Faculty of Arts who wish to undertake international study opportunities should submit appropriate application forms and supporting documentation, as indicated.
  2. Where a student seeks credit for a particular area of study, Faculty professional staff may assess and allocate credit for international study towards any gateway or cornerstone units in a student’s area of study, and any electives (at any year level) in a student’s area of study.
    1. Disciplines may seek to exercise additional oversight of credit allocation for international study. Professional staff will advise students of additional oversight processes, where needed.
  3. Where a student seeks credit for a capstone unit in an area of study, the student must seek a variation to study requirements from the coordinator of the relevant major. The student must provide information on the proposed capstone-equivalent unit (e.g., unit description, reading list, assessment information) as provided by the host institution, in order to enable accurate assessment of that unit as being equivalent to a capstone.
  4. Gateway, cornerstone, and capstone unit equivalents taken overseas must be recorded by professional staff in the student’s records, in order to assist with course completion.
  5. Students are responsible for seeking guidance from a Faculty course advisor to determine the most appropriate time during their course to study overseas.
  6. Students completing an Arts-managed course at Monash can complete a maximum of three semesters of full-time study contributing to the Arts component of their course via intercampus exchange, or with partner and non-partner institutions.
  7. Students undertaking Arts international study opportunities with an international partner institution are enrolled into AEH-coded units, and receive an SFR final grade in their Monash record on successful completion of their international study program. Students undertaking international study opportunities with a non-partner institution are enrolled into ASA-coded units, and receive an SFR final grade in their Monash record on successful completion of their international study program.
    1. Students are eligible to receive an ordinary mark and grade for study completed with an international partner institution. (See section D, below.)

Responsibility: Faculty professional staff; students; Faculty academic staff.

B. Inbound students: study plan approval

  1. For students from partner and non-partner institutions visiting Monash University for study, where a student wishes to enrol into Arts-owned units, the Faculty’s International Admissions Officer may enrol students into units in a discipline (including into gateway, cornerstone, and capstone units), based on the assessment made of the student’s having met prerequisite equivalents through study at their home institution.
  2. When enrolling inbound international students into language units, music or performance units, course core units, internship or work placement units, or research units in graduate coursework degrees, the International Admissions Officer must receive approval for the enrolment from the unit coordinator.

Responsibility: Faculty International Admissions Officer; unit coordinators.

C. Unit enrolment and naming conventions

  1. Students studying with international partner institutions are enrolled into AEH-coded units at the appropriate year level.
  2. Students studying with international non-partner institutions are enrolled into ASA-coded units at the appropriate year level.
  3. Unit details are entered into Callista in the following generic format, with appropriate modifications to meet unit titling requirements:

     [Unit code][International Reference] – [Discipline and level] – [Host institution, country]

      1. AEH2001 Study Exchange Unit-HSY2-University of Essex, UK
      2. AEH3003 Study Exchange Unit-COM3-University of Copenhagen, Denmark
      3. ASA2001 Arts Study Abroad-FTV2-University of Arizona, USA
      4. ASA3004 Arts Study Abroad-PLT3-Riga Technical University, Latvia
  4. For students enrolling into the Chinese Intensive Language Program, unit details are recorded as follows, based on the student’s progress in the area of study:

  Shanghai International Studies University

AEH2001 Chinese language 1 – Intermediate; AEH2002 Chinese language 2 – Intermediate

AEH2001 Chinese language 1 – Proficient; AEH2002 Chinese language 2 – Proficient

AEH3001 Chinese language 1 – Proficient; AEH3002 Chinese language 2 – Proficient

AEH3001 Chinese language 1- Advanced; AEH3002 Chinese language 2 – Advanced

 

University of International Business and Economics, Beijing

AEH2003 Chinese translation 1; AEH2004 Chinese translation 2

AEH3003 Chinese business translation 1; AEH3004 Chinese business translation 2

 Responsibility: Faculty professional staff.

D. Arts exchange units

  1. Students are encouraged to undertake study abroad with an international partner institution.
  2. Students who undertake exchange study are enrolled into AEH-coded units (as per A.7, above). However, for students who go on exchange from Semester 1 2016, they are eligible to receive ordinary marks and grades –P, C, D, HD– which are recorded on their result transcript. The recording of an ordinary mark and grade for international study carries no credit over and above the credit that the student is eligible for due to their enrolment into AEH-coded arts exchange units. The Associate Dean (Education) has final discretion in determining whether or not a student is eligible to have an ordinary mark and grade awarded for international study. An ordinary mark and grade will be recorded against each exchange unit that the student is enrolled in, for which they are eligible to receive an ordinary mark and grade, using the format given below.
  3. Undergraduate coordinators of areas of study are responsible, in consultation with school education coordinators, for developing written guidelines (including information to be provided to prospective students) concerning the determination of an ordinary mark and grade for a student’s Arts exchange units.
  4. Students who wish to receive an ordinary mark and grade for Arts exchange units must provide at least the following material to academics for determination of mark and grade:
    1. Official result transcript from the international partner institution
    2. Written material submitted for assessment at the partner institution (essays, etc.), as requested by Monash University academics in writing prior to completion of the student’s international exchange studies.
    3. Any other materials as requested by the undergraduate coordinator of the relevant major.
  5. The undergraduate coordinator of the major will assess a student’s progress and outcomes in the language exchange units, and provide a suitable ordinary mark and grade.
    1. This determination of a mark and grade for Arts assessment shall refer to the learning outcomes set for the area of study, in the Monash University Handbook.
    2. This determination of a mark and grade involves relevant academics exercising good judgement in regard to the assessment of learning (summative assessment) of a student’s progress and outcomes within an area of study.
    3. This determination of a mark and grade must assess the student’s skills and knowledge through techniques and review judged to be suitable; for instance: review of written work produced whilst on exchange; discipline-coordinated examination upon return; verbal examination or review with the student; or, any other methods as determined by the undergraduate coordinator in consultation with the School Education Coordinator.
    4. The undergraduate coordinator will also have access to the student’s transcript from the host institution, and may make use of reasonable methods (e.g., Country Education Profiles) to determine parity of mark and grade between the host institution and Monash University.
    5. This determination of a mark and grade shall be explicit and transparent and timely.
    6. Students shall be given feedback, whether written or otherwise, on the determination of an ordinary mark and grade.
  6. Students shall be provided with information about the assessment process for their discipline, including criteria for assessment and assessment methods.
  7. Students who wish to receive an ordinary mark and grade for language exchange units must apply for determination of that mark and grade within six months of the end of the last teaching period in which the student undertook language exchange units for which they are seeking an ordinary mark and grade.
    1. Application is made as per processes determined and detailed by the undergraduate coordinator of the relevant area of study.
  8. The determination of an ordinary mark and grade must take place within six months of the application having been made by the student.
  9. A fail grade at a partner university will always be considered a fail at Monash.
  10. No ordinary mark and grade can be awarded for studies completed with a non-partner institution.
Unit Title Cr Mark
Parent: AEH3001 Arts Exchange – FRN3 – Sciences Po University 6 SFR
Child: Arts Exchange Evaluation 0 75

Responsibility: Faculty academics; coordinators of relevant undergraduate majors; academic coordinators of relevant courses and course specialisations; school education coordinators; Faculty professional staff; students.

Intercampus exchange

  1. Where a student studies on intercampus exchange, if units are to be credited to a student’s major, minor, course specialisation, or area of study in a master’s program, then a variation to study requirements must be completed by the relevant academic coordinator.

Responsibility: Students; undergraduate major coordinator; graduate course coordinator.

Related documents and information

 

  • Credit award procedures

    These procedures detail the Faculty’s management of credit application and award for previous study and recognition of informal prior learning.

  • Non-award study procedures

    These procedures give detail of the Faculty’s handling of complementary study, cross-institutional study, extension/enhancement study, and single unit enrolment.

  • Course and unit enrolment procedures

    These procedures detail Faculty requirements for enrolment into courses and units, including information on prerequisites, repetition of failed units, and variations to study requirements.