Assessment and feedback procedures

Parent Policy

Assessment in Coursework Units Policy [University]


Capstone unit: Capstone units are units that provide students with an opportunity to reflect upon their studies, apply the skills learned throughout their course and demonstrate that they have achieved the learning outcomes of the course. Activities and assessment in capstone units provide “real-life” or research experiences to graduating students and combine disciplinary knowledge and generic skills. This may involve for example, a substantial project, an industry placement or internship, advanced practicum or the preparation of a portfolio. In the Faculty of Arts, capstone units are a part of undergraduate and graduate coursework degrees.

Time-sensitive assessment item: A time-sensitive assessment item is an assessment item which can be completed late only if the student receives special consideration. A time-sensitive assessment item submitted late without special consideration approval is graded as a 0 N. Where special consideration is granted, the student completes an alternative and equivalent assessment task. Examples of time-sensitive assessment items might include examinations, in-class tests, and pre-lecture reading responses. Chief examiners determine which assessment items are time-sensitive.


A. Assessment regime.
B. Hurdle requirements.
C. Assessment details in Handbook entries.
D. Consultation, feedback and return of assessment items.
E. Online submission of assessment items.

A. Assessment regime

  1. Arts-owned units should include at least two opportunities for students to receive feedback. This requirement does not apply to Honours research or coursework units, to capstone units, or to units taught in Arts HDR research programs.
  2. The assessment regime for a unit (including the type of assessment, number and weighting of assessment items, and assessment submission details) should be developed with reference to the learning outcomes for the areas of study and courses of which the unit is a part.
    1. Please also see the recommendation regarding assessment verification processes for assessment items worth 30% or more, in the Faculty’s Assessment review and remarking procedures.
  3. Chief examiners should determine which assessment items are time-sensitive (as defined by the Faculty Extension and Late Assessment Submission Procedures).
  4. For each item in the assessment regime for a unit, the marking criteria and marking rubrics used to evaluate the student’s assessment must be provided in the unit guide or via Moodle. The rubrics must describe, for each marking criterion, the level of performance required for the different grades, and must be consistent with Monash University Grade Descriptors.
  5. For first year level units taught in a standard twelve-week teaching period, students should receive diagnostic and formative feedback, (as defined by the Assessment in Coursework Units Policy) on an assessment item which is submitted by the end of Week 4, and returned by the end of Week 6.
  6. For multi-level units, chief examiners and unit coordinators must make a qualitative and measurable differentiation between the two levels of a multi-level unit, with students enrolled in the higher-level unit version required to demonstrate greater sophistication in assessment. Appropriate measures of greater sophistication may include: more advanced reading; greater independence in the design and development of research topics; use of a wider range of sources; a stronger grasp of key concepts and theories; application of peer learning.
  7. The Faculty expects that feedback on assessment is provided to students within fifteen University working days after the submission date for the assessment item. Feedback details, including expected dates and the form of feedback received, must be provided in the unit guide.

Responsibility: Chief examiners, unit coordinators, convenors of areas-of-study, course convenors.

B. Hurdle Requirements

  1. Units that make use of hurdle requirements must clearly indicate in the unit guide both the nature of the hurdle requirement, and the penalty for students who fail to meet the hurdle requirement.
  2. Examples of appropriate penalties include: reduction in final mark and grade; maximum mark and grade of 50P; failure of unit.

Responsibility: Chief examiners, unit coordinators.

C. Assessment details in Handbook entries

  1. The handbook entry for each unit should contain a summary of assessment activities in the form of in-semester assessment and/or an exam: for example,
    In-semester assessment: 40%
    Examination: 60%

Responsibility: Chief examiner; Arts Academic Services.

D. Consultation, feedback, and return of assessment items

  1. In order to comply with the Monash University Code of Practice for Teaching and Learning, all Unit Coordinators must ensure that either they, or a fully briefed delegate (usually Tutors), are available for consultation with students for an allocated number of hours per week throughout the semester.
  2. The number of consultation hours should be proportionate to the number of enrolled students. Please use the following table:
Number of students Consultation hours
0-150 Equivalent to 2 hours per week
151-300 Equivalent to 3 hours per week
300+ Equivalent to 4 hours per week
  1. All Chief Examiners must ensure that time is made for students to collect assessment items within and outside semester.
  2. Assessment that is submitted electronically may be returned electronically.
  3. For hard-copy assessment items returned within-semester, teaching staff are to hand back assignments in class or during consultation hours. This provides students with the opportunity to discuss any feedback.
  4. End of semester assignments are to be returned by the Chief Examiner. At the end of semester, any uncollected assignments are to be passed to the Chief Examiner for safe-keeping.
  5. Assignments will be kept for six months and then destroyed. (Assignments will be kept for twelve months at Monash South Africa, as per University Unit Assessment Procedures.) If the Chief Examiner is unavailable uncollected assignments may be passed on to Teaching Support.
  6. To comply with the “Assessment and Results Record Keeping and Security” section of the University’s assessment procedures assignments must either be kept in a locked office or a locked filing cabinet and students must be advised to present their student ID when collecting their assignments. Alternatively, students may provide a stamped, self-addressed envelope if they wish.

Responsibility: Unit coordinators, chief examiners, teaching staff; Teaching Support staff.

E. Online submission of assessment items.

  1. If required by the unit coordinator as stated in the unit guide, students are to submit an electronic copy of an assignment and a hardcopy of the same assignment.
  2. Electronic copies of assignments must be received by the due date and time.
  3. Any hardcopy of an assignment must be received within one working day of the due date and time.
  4. In order to avoid untimely delays in hardcopy submissions, it is recommended that unit coordinators set deadlines early in the day and early in the week.
  5. Unit coordinators should cross-check that the content of assignments submitted online and as hardcopy are the same.
  6. If a discrepancy between on-line submission and hard-copy submission is found, then disciplinary action for cheating will be initiated, under Monash University (Counci,l) Regulations, Part 7.

Responsibility: Associate Dean (Education); School Education Coordinators; Unit Coordinators; Chief Examiners; Students.

Related Policies and Procedures:

University Policy Use Only:

Approved: Arts Education Committee 03-2014