Academic progress procedures

Parent Procedures:

Academic Progress Intervention Strategy Procedures [University]

Definitions

Conditions: Conditions may be placed on a student’s enrolment by the Academic Progress Committee or by the Dean (or delegate). Students who have a condition placed on their enrolment are at risk of being brought before the Faculty Academic Progress Committee or of being excluded from their course of study for unsatisfactory course progress, if the condition is not satisfied. Such students must take every opportunity to make use of university support services and develop, as appropriate, a plan to restore their academic standing and thereby satisfy the term or condition imposed. Conditions may include (but are not limited to) enrolment prescriptions or prohibitions, reporting requirements and academic planning assistance that the student must participate in, the completion of prescribed educational programs, whether at the University or elsewhere, and voluntary or involuntary intermission from the student’s course.

Unsatisfactory progress: A student’s academic progress is deemed to be unsatisfactory if: including at least two semesters of enrolment, the student has failed 50% or more of their enrolment (whether measured by unit count or by credit point load); or, the student has failed the same compulsory unit twice; or, the student has failed to comply with any terms or conditions imposed by the Dean under regulation 30(1)(a) of the Monash University (Academic Board) Regulations, or by an Academic Progress Committee; or, has been enrolled for two-thirds or more of the maximum candidature for the course and satisfactorily completed 50% or less of the course; or, is unable to obtain a police check, a working with children’s check, or any other certification required to the standard necessary to undertake a requirement of the course; or, is unable to complete a placement as the University’s usual placement providers will not accept the student (this does not apply where insufficient placements are available).

A. Early warning letters and mid-year intervention process

B. Unsatisfactory progress

C. Decisions of the Faculty Academic Progress Committee


A. Early warning letters and mid-year intervention process

  1. Students who have failed one or more units in their previous semester of enrolment may be sent an early warning letter. The purpose of this letter is to: notify students of academic progress rules in the Faculty; warn students that they risk being in breach of those rules at the end of the year; inform students about support services provided by the Faculty and the University; encourage students to seek assistance to improve their academic performance.
  2. Students who receive an early warning letter must take action to improve their academic performance.
  3. Students who receive an early warning letter must make an appointment to receive course progression advice from Arts Student Services.
  4. The Faculty of Arts will conduct a mid-year review of academic performance, examining all students enrolled into degrees managed by the Faculty. Students who have failed 50% or more of their enrolment (whether by unit count or by credit point load) will be subject to mid-year intervention.
    1. Students subject to mid-year intervention must meet with the Dean (or delegate) and with a member of the Faculty’s student progress team.
    2. The purpose of the mid-year intervention is to identify student needs and assist in developing appropriate strategies to ensure that the student is able to continue to study successfully with the Faculty, and to avoid the student’s being subject to Academic Progress Committee proceedings at the end of the year.
    3. As part of the mid-year intervention, the student’s enrolment may be subject to one or more conditions.
  5. Students are also encouraged to seek further advice and assistance as appropriate from University and Faculty academic and personal support services–please see below for relevant links.

Responsibility: Students.

B. Unsatisfactory progress

  1. The Faculty of Arts will conduct a review of academic performance at the end of each year, examining all students enrolled into degrees managed by the Faculty. Students who have met the criteria for unsatisfactory progress (above) are issued a Notice of Referral and Hearing and student response form by the Arts Academic Progress Committee. (Download sample referral notice here.) These documents are sent to the student’s Monash email address.
  2. Students must complete and return the student response form by the due date indicated, and explain why they should not face exclusion from their course.
    1. Students must read and response to the Notice of Referral and Hearing. Students are strongly advised to seek support from the Monash Student Association or Monash Postgraduate Association (see links below). Student rights advocates can assist you in preparing written responses to Notices of Referral, in preparing you for a hearing, and can also accompany you to your hearing.
    2. Students must complete the student response form by the deadline indicated in the Notice.
    3. As a condition of enrolment at the University, students must ensure at all times that their correspondence address and contact details are up-to-date. (Submit changes of address via WES.) Failure to receive a University notice is not accepted as grounds for appeal against exclusion decisions.
    4. Students must regularly check their Monash email account, as this is the official point of contact for all University and Faculty communications with the student.
    5. Students referred for unsatisfactory conduct must be available to attend a hearing of the Academic Progress Committee in the period January-March.

Responsibility: Students; Faculty of Arts professional staff; Associate Dean (Education).

C. Decisions of the Faculty Academic Progress Committee

  1. The Faculty Academic Progress Committee may decide on the following courses of action for students who have made unsatisfactory progress:
    1. permit the student to continue their studies with a caution (provided that the student has met the administrative requirements for re-enrolment for the following year);
    2. permit the student to continue their studies on one or more conditions (provided that the student has met the administrative requirements for re-enrolment for the following year);
    3. exclude the student from undertaking any course of study in the Faculty.
  2. Students who have been excluded by their Faculty can appeal the decision on a limited number of grounds. Please see the Faculty Academic Progress Committee Procedures, below.

Responsibility: Faculty Academic Progress Committee; students.

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