Access to Equipment and Training Requirements
If you are a Media, Film and Journalism student requesting access to portable loan equipment, please refer to your unit’s Moodle site for information about the equipment you are permitted to borrow.
Access to equipment is negotiated with your lecturers based on what you require to complete your coursework and the capacity of the equipment required for each course and level. Equipment is only for use by certain units for specific requirements.
You will need to be trained in how to use equipment before you are allowed to borrow. Training is organised by your unit’s coordinator and is not provided on a one to one basis. It is vital that you attend sessions arranged for you, as you will not be granted access to equipment if you are not trained.
You must agree to the Terms and Conditions set out in the Equipment Loan or Provision Agreement (see below) before you are allowed to borrow.
Making Bookings Online
Bookings are made via a system called “SiSo” that can be accessed by Monash students enrolled in relevant units. When you log into SiSo you will see the equipment that is available to the units that you are enrolled in.
Click here to login to the booking system : MFJ Resources Bookings System – (SiSo)
Instructions for using SiSo to make bookings can be found here: MFJ SiSo User Guide
The standard maximum loan period for equipment is four days, calculated as 96 hours (including weekends). The collection and return times must also be within Monash Connect’s opening hours.
For example, a loan beginning at 9:30am on Thursday will be due back by 9:30am on the following Monday. However, a loan beginning at 9:30am on Wednesday will be due back by 5pm on Friday, because the end of the maximum loan duration (9:30am on Sunday) falls outside of the Monash Connect opening hours. The SiSo loans system will prevent you from making bookings that fall outside of these rules.
You don’t have to book an item for the maximum duration. You can make a booking of one day or a few hours if that better suits your schedule. Making shorter bookings helps your fellow students by increasing equipment availability.
Also note that you don’t have to return the item at the specific time it is due back. The return time is not a fixed appointment. You may return it at any time before the due date when Monash Connect is open.
Collecting and Returning Equipment
Once your booking has been confirmed, equipment can then be collected from Monash Connect Caulfield, located at Level 1 Building B, Caulfield campus. Select a “Loan Equipment” ticket from the kiosk and show your student card to loans desk staff. Monash Connect Caulfield is open at the times listed below.
Please be aware of Monash Connect’s closing times, as you need to allow enough time for them to process your loan, and there may be delays at busy times of the year. So, if you have to return equipment by 5pm, you should arrive at Monash Connect by 4:30pm.
If you do not collect the equipment within three hours of the booking time, your booking will be automatically cancelled, and you will have to make a new booking.
When collecting equipment, you must thoroughly check all equipment for missing or damaged items. When returning equipment, you must inform staff of any items that have been damaged or lost.
|Monday||9:00 to 21:00|
|Tuesday||9:00 to 21:00|
|Wednesday||9:00 to 21:00|
|Thursday||9:00 to 21:00|
|Friday||9:00 to 21:00|
|During Semester Breaks|
|Monday||9:00 to 17:00|
|Tuesday||9:00 to 17:00|
|Wednesday||9:00 to 17:00|
|Thursday||9:00 to 17:00|
|Friday||9:00 to 17:00|
You may book a piece of equipment for two periods of up to four days, within any 14 day period. You will not be able to make any more than two bookings for the same type of equipment during any given 14 day period. These bookings may be contiguous (back-to-back), or they may be two separate periods of time, where you return the equipment in-between. In the case of back-to-back bookings, you must call Monash Connect or email email@example.com prior to the end of your first loan period to notify them that you will be keeping the same equipment for the second loan period.
This booking restriction only applies to items of the same type. For example, if you book a video camera twice during a 14 day period, you will not be able to borrow a video camera again until the 14 day period expires. However, you will be able to book an audio recorder if you have not used up your booking allowance for audio recorders.
The 14 day period begins at the time your first booking begins. For example, if you book an item to pick up on Tuesday at 12:00pm, the 14 day period ends at 12:00pm on the Tuesday two weeks later.
Peak Loan Periods
During busy times of high demand during semester, the above standard loan periods and allowances may be reduced to ensure enough equipment is available. Check the SiSo “Welcome” page for announcements of loan restrictions.
You may renew your loan for up to 24 hours using the “My Bookings” tab in SiSo. Renewals are only available under the following conditions:
- It is 12 hours or less before the item is due to be returned
- The item is not overdue
- Sufficient equipment is available
- The equipment has not been booked by another student
- You may only renew an item once
- The maximum renewal period is 24 hours
You should not expect a renewal to be available automatically. If you cannot renew a loan, you are expected to return it on time. Late returns may result in you being suspended from equipment loans and/or other penalties.
You must obtain written approval from your lecturer/tutor for a loan extension.
You are expected to manage your time and allow for your travel time to ensure that you return the equipment on time. Failure to do so may incur a penalty. Contact your lecturer as soon as possible if you need a loan extension.
How to Contact Us
Please let us know if you have any questions about technical equipment, technical training or how to use the resource booking systems. We need to be informed as soon as possible if you are experiencing problems, so please contact one of our technical staff for assistance.
For Equipment/Facilities Bookings and SiSo Enquires please send an email to:
For Monash Connect enquiries, see their website:
The Monash University Faculty of Arts makes available to students the loan of equipment and other goods and the temporary provision of audio/visual equipment (altogether referred to as “the equipment”) on the terms and conditions set out in this agreement.