Graduate Research Funding for HDR students

The Faculty of Arts and Monash Institute for Graduate Research (MIGR) provide the following research funding schemes for HDR students:

Funding source PhD
Masters by Research

MIGR Travel Grant

$ 1,175


Arts Faculty Travel Grant

$ 940

$ 940

Arts Faculty Top-up Travel Grant

$ 700

$ 700

Arts Research Support Allowance (Graduate Research Funding)

$ 4,000


Total Research Support available to all students.


$ 4,815

In addition, the Faculty of Arts recognises that there are some Exceptional Circumstances where further funding support may be required to enable HDR students to successfully complete their research project. Subject to meeting agreed criteria, an HDR student will be able to apply to the Arts Research Graduate School for additional funding.

Exceptional Circumstances funding will be granted where:

  • the successful completion of the HDR project is dependent upon the grant of this additional funding,
  • this additional funding was not, and could not have been reasonably, anticipated at the time of commencement of the project,
  • the additional funding is essential to carry out the core research activity required by the HDR project (such as the cost of fieldwork needed to collect data that was not anticipated as part of the original research proposal), and
  • the candidate has successfully completed their Mid-Candidature Review.

Students who are eligible for the Exceptional Circumstances funding may receive a maximum amount of Research Support from all sources, during the full term of their candidature, of up to $12,000 for PhD students and up to $10,000 for Masters by Research students.

Finance guidelines for student reimbursement.

Expenditure incurred by students for approved research activities will be reimbursed where appropriate authorisation, from the program coordinator, has been provided. Claims are for reimbursement only and no direct payments will be made.

  • A compliant tax invoice must be provided in order to support the reimbursement claim. Failure to provide this documentation will lead to the claim being rejected.
  • Claims must have a compliant tax invoice/receipt attached for purchases.The receipt/invoice must state “Tax Invoice” and include an ABN. EFTPOS receipts are not acceptable.
  • A good-quality, electronic copy of the tax invoice/receipt should be provided. The original (hard-copy) document is not necessary and should be kept by the student for their personal record.
  • If there is no valid tax invoice, a statutory declaration and bank statement will be required. In this instance, the original (hard-copy) statutory declaration must be provided with the student’s claim. This should be mailed to:

    Finance Officer
    Room W122, Menzies Building
    22 Chancellors Walk

    Monash University VIC 3800

Reimbursements will not be granted for:

  • Claims made more than six months after the date the expense was incurred, unless evidence of exceptional circumstances is provided to the Program Coordinator;
  • For purchases of goods and/or services from University staff or their family members;
  • For fines incurred by students or visitors to the University – fines incurred are the responsibility of the person who has incurred the fine;
  • University parking permits.

Please ensure all the required documents above are submitted with your completed and signed claim form. Missing information may cause a delay in processing.

Please allow a processing time of 10 business days from the date of submission.